Bookkeeper-lll, Pupil Transportation (Springfield, OR)

Posting ID 23-24 C148 Title Bookkeeper III - Full-Time (8.
0 hpd) - Transportation Department Description Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in the job posting.
Springfield Public Schools is committed to finding the best candidate for the job, including candidates who may come from less traditional professional backgrounds.
We encourage you to apply, even if you do not believe you meet every one of the qualifications outlined in the job posting.
If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application.
About the District Springfield Public Schools is located in Springfield, Oregon, in the heart of the Willamette Valley, and serves 185 square miles of the city of Springfield and East/Central Lane County.
We are directly east of Eugene, where the University of Oregon is located.
We currently have about 10,000 students, 1,410 total employees (667 of whom are teachers) in our Kindergarten through Grade 12 school district.
Springfield Public Schools believes student success is our most important outcome.
The success of our students depends on the collective community coming together to support "Every Student, Every Day" throughout their K-12 education.
Salary and Benefits The hourly range for this position is $19.
88 - $26.
16 (Range 11 - Based on the 2023-24 OSEA Classified salary schedule) depending on education/experience plus a generous benefit plan.
About the Position This position is responsible for high-level bookkeeping, accounting procedures and cash management for the Transportation Department.
This position handles daily work pressures that require constant concentration to a volume of work that must be completed within a limited period of time.
The individual in this position will also be required to obtain a Class-B Commercial Driver's License (CDL) and may be called upon from time to time to drive a school bus.
As such, the candidate selected for this position will be required to successfully pass a underemployment Department of Transportation (DOT) drug screen, strength assessment and physical.
Essential Functions Essential duties of this position include the following.
Employees in this position perform some or all of the following skills.
Other duties may be assigned.
Processes accounts receivable / payable and balances cash drawer, on a daily basis.
Makes bank deposits, collects NSF checks, and verifies / reconciles account statements.
Prepares and makes payment on bills and balances the checkbook.
Processes all miscellaneous payments / reimbursements e.
g.
, parent / guardian mileage requests, employee reimbursement, cash advances, etc.
Processes 1099’s for contracted services payments.
Prepares all monies, cash boxes, and receipts for events and reconciles upon return.
Assists in budget preparation, documentation, and reporting.
Processes purchase order requisitions, verifies delivery and issues payment, ensuring accuracy.
Prepares invoices for student accounts with fees, fines or other billing issues.
Maintains accurate accounting records including: student body / athletics, accounts payable and receivable, events, nutrition program, and all activity / club accounts.
May maintain accurate school accounts and billings including program accounts for staff (fundraising, fairs, sports, etc.
), posting, writing checks, making deposits and reporting.
Completes a high volume of computer data entry work, using District computer programs, to input high volumes of data ensuring speed and accuracy, including confidential data, in an environment with constant interruptions.
Completes appropriate logs, forms and paperwork, as necessary.
Prepares timely and accurate reports for administration as needed or requested.
Attends meeting, in – service trainings and workshop trainings; applying training to responsibilities.
Maintains working knowledge of laws of the state of Oregon applicable to school business.
Performs general office duties including answering multi-line phones, routing telephone calls or messages to appropriate staff, greeting the public, typing, filing, sorting and handling incoming and outgoing mail.
Assists other office staff and services as back-up as needed.
Troubleshoots office machinery and coordinates maintenance and supply inventory as needed.
May reconcile student accounts in SNAP and My Meal.
May process free and reduced price lunch applications and monies.
May order food, supplies, materials, equipment, and other services with accuracy.
May verify completion of deliveries and ensure accuracy of orders received.
Reports issues to supervisor(s) immediately Other related duties may be assigned.
Minimum Qualifications Education: Associates degree (A.
A.
) or higher (attach diploma) or the equivalent*; AND High School Diploma or General Education Diploma (GED).
*Associate’s Degree education equivalency equals two (1) year of increasingly responsible work experience for each full year (36 credit hours, 24 semester hours) of college.
Work experience must be in an office setting reasonably related to Public Education.
Experience One (1) year of work experience in bookkeeping / accounting (minimum experience requirements are in addition to Associate Degree equivalencies).
Certificates, Licenses, Registration & Other Requirements: Ability to obtain a valid First Aid/CPR card, pass Safe Schools training modules as assigned, maintain appropriate certifications and training hours.
Criminal Justice Fingerprint/Background Clearance Knowledge, Skills & Abilities (May be acquired through education, training, and/or experience.
) Knowledge of: Bookkeeping / Accounting Principles; District policies and procedures; Modern office practices and procedures; Letter writing, correct language usage; Receptionist, telephone and record keeping/filing systems; Computer hardware and software programs and their usage; Modern office equipment; Safety and first aid practices and procedures.
Skills to: Manage supply inventory, track budget expenses, coordinate workflow and staffing, coordinate office processes, including office standards and promotion of process improvement; Proficiently utilize Microsoft Outlook Web App, Office Word, Excel, and PowerPoint; Proficiently utilize Adobe Acrobat Document Creator, and Google Suite.
Ability to: Accurately enter and retrieve computerized data; Understand and apply District and school policies and procedures; Greet stakeholders; Maintain appropriate office appearance and attire; Maintain regular and acceptable attendance and punctuality, as set forth in Board policy; Provide information pertaining to area and/or District/School policies, procedures and other pertinent information; Operate maintain and arrange for repair various office/school equipment; Establish and maintain cooperative working relationships with those contacted during the course of work and from diverse backgrounds; Interacts thoughtfully and courteously with students, staff, parents, and community members and resolves conflict in a professional manner; Maintain records; Utilize keyboarding skills commensurate with the required functions for this position; Communicate effectively both orally and in writing; Utilize appropriate grammar and spelling when corresponding, make mathematical calculations accurately; Follow oral and written instructions; Accurately research various information and prepare related reports.
Work Direction, Lead & Supervisory Responsibilities: No assigned permanent staff to supervise.
May train and provide work directions, as directed by supervisor, to appropriate staff and volunteers.
Physical Effort While performing the duties of this job, the employee is regularly required to talk or hear.
The employee is frequently required to walk, stand, sit, use hands for fine manipulation, handle or feel and reach with hands and arms.
The employee is occasionally required to stoop, kneel, crouch or crawl.
The employee must regularly lift and/or move 25 pounds and occasionally maneuver up to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus and peripheral vision.
Working Conditions Normal office environment.
The employee may be exposed to bodily fluids, bloodborne pathogens, sick and/or contagious students.
The employee may be exposed to toxic chemicals (for disinfecting) and outdoor weather conditions.
May be required to Travel to attend various workshops, seminars, committees, meetings, and organizations.
Other This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job.
This job description is not a contract of employment or a promise of guarantee of any specific terms or conditions of employment.
The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
An Affirmative Action / Equal Opportunity Employer Springfield Public Schools does not discriminate on the basis of race, color, religion, ancestry, national origin, disability, gender or sexual orientation in admission or access to the treatment of employment in its programs and activities as required by state and federal law.
If you have any complaints, please contact Human Resources at (541) 726-3203.
It is our policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law.
Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility: Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.
S.
Department of Veterans Affairs indicating the applicant receives a non-service connected pension.
Disabled Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicant’s veteran's disability preference letter from the U.
S.
Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215).
For veterans’ preference to apply, the required military documents must be submitted at the time of application submission.
Shift Type - Full Time Salary Range $19.
88 to $26.
16 Job Application Time-frames Internal Start Date 03/01/2024 End Date 03/11/2024