Front Office/Accounting Assistant

The Front Office/Accounting Assistant coordinates a wide variety of organizational activities for many departments and locations, following directives of Gheen Leadership in a support role.
The person in this role must be customer service focused and have the ability to stop mid-task to assist walk-ins and clients.
Other responsibilities might include handling details related to conducting research, fielding calls, and managing correspondence.
An important part of this position is to work in concert with Gheen Leadership or other assistants to ensure smooth internal and external customer experience.
Schedule will mostly be day-shift from 7:45-4:30 with a 45 minute lunch; travel between sites and/or work outside this shift may be requested.
Ideal candidate will have proven experience as a front desk assistant with accounting experience, executive assistant, or Office/Accounting Assistant.
*All positions are Temp to Hire.
* *Key Functions:* Administration/Communications Support * Provide excellent customer service to external and internal customers.
* Answer a multi-line phone system.
Transfer calls as appropriate.
* Take clear phone messages to include date, time, caller’s name & telephone number and what the call is about.
Messages are written or typed and sent via computer (IM).
* Assist Marketing team with campaigns and materials.
* Provides office support by following proper opening/closing procedures, answering phones and emails in a timely manner, providing back-up support to coworkers, and serving all stakeholders with professionalism.
* Prepares, maintains, and distributes company internal and external communications.
* Prepares and/or distributes company signs and postings per company needs.
* Enters data and maintains databases and spreadsheets according to company standards.
* Researches and reports findings, as requested by Administration.
* Assists with other departments and marketing projects.
Accounting/Record Maintenance * Prioritizes job duties to ensure all deadlines are met and are accurate to company standards.
* Creates, manages, and submits data reports by assembling, preparing, and analyzing data.
* Assists accounting department with invoicing, researching Purchase Orders, job entry, job completion, and other accounting needs.
* Coordinates with Controller to resolve bottlenecks in accounting department.
Manufacturing/Safety Support * Job completion with serial numbers.
* Accept incoming packages, customer orders and payments.
* Maintain and track office & safety supplies inventories for ordering.
* Proactively work to identify and resolve internal and external production, inventory, and shipping issues to meet customer needs.
* Assists with submitting, tracking, shipping, and invoicing orders to ensure customer satisfaction.
* Assists Safety Coordinator and Safety Committee with initiatives and projects in a safe and thorough manner.
This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job.
While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.
*Skills & Qualifications* * 2 years of related Accounting or Office Management experience (preferred).
* Knowledge of Microsoft Office Suite and Epicor or other production management software.
* Activities are expected to be carried out with minor supervision.
* Must be able to multi-task, planning several events simultaneously.
* Ability to work well with internal and external stakeholders is essential.
* Must be adept at problem-solving, including being able to identify issues and resolve problems in a timely manner.
* Must be able to communicate clearly, both written and orally, as to communicate with customers, employees, members of the Administrative team, and in group presentations and meetings.
* Must be able to effectively research, read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
* Must be able to prioritize and plan work activities as to use time efficiently.
* Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.
Job Type: Full-time Pay: From $20.
00 per hour Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Retirement plan * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday * No weekends Ability to commute/relocate: * Harrisburg, OR 97446: Reliably commute or planning to relocate before starting work (Required) Experience: * Front desk: 1 year (Preferred) * Accounting: 1 year (Preferred) Work Location: In person