Site Coordinator - Rental and Events

Site Coordinator Rentals and Events Temporary-Seasonal This posting will close on Friday, December 8th, 2023, at 4:00 PM.
DISTINGUISHING FEATURES OF THE CLASS: An employee in this classification is responsible for the day-to-day operations of rentals and events held at various locations.
The Site Coordinator holds ultimate responsibility for the safety of all the participants and program staff on site.
Work is performed under the supervision of the Rentals and Events Supervisor who reviews work primarily on the basis of results attained, feedback from participants and renters and direct observation.
Supervision is not normally a responsibility of positions in this classification.
However, as the lead worker at the site, incumbents may be responsible for overseeing the work of designated staff and volunteers working at the program site.
General Statement Of Duties: Plans, organizes, implements, promotes, and oversees program activities for rentals and events.
Ensures health and safety of participants, enforces facility and district rules, and does related work as required.
The Site Coordinator holds ultimate responsibility for the safety of all the participants and program staff on site.
EXAMPLES OF ESSENTIAL DUTIES PERFORMED: (Illustrative only.
Any single position of a class will not necessarily involve all of the duties listed, and many positions will involve duties that are not listed.
) Plan, schedule, and lead rental and events activities, ensuring that all renters and community members follow facility rules.
Act as lead worker to assigned staff and volunteers, which may include assigning and reviewing work, putting together the schedule of working hours, program specific training, providing input to performance evaluations, assisting in the recruitment of site staff, and providing work assistance as required.
Monitor for facility and district rule compliance during rentals and events.
Assist site staff in rule enforcement, response, and de escalation as necessary.
Maintain and submit all appropriate records related to programs and activities, including daily site logs, incident reports, and site observations.
Coordinate with all staff and renters to ensure that day-day responsibilities and expectations are being met.
This includes positioning of event load in and out, staff and volunteer assignments, rental space coordination and maintaining records.
Respond to a variety of questions, concerns, and/or complaints from participants, renters, district staff,and the general public.
Establish and maintain communication with direct supervisor, site staff, facility front desk, community partners, vendors, and renters.
Act as on-site contact to handle transitions, emergency situations, room schedules, and facility concerns related to events and rentals programs.
Attend all staff meetings and training as requested.
Administer First Aid/CPR and respond to emergencies as required.
Order, purchase, and organize necessary supplies and deliver necessary supplies to rental sites.
DESIRABLE QUALIFICATIONS: Experience in mentoring and coaching peers within a team environment.
Experience developing and delivering training related to Rentals and Events set up and take down.
Strong interpersonal communication skills and ability to contribute as a team member in a fast-paced, diverse work environment.
Ability to exhibit problem solving skills.
SKILLS: The administration of basic First Aid and CPR.
Ability to maintain extended periods of activity.
Effectively communicate rules and procedures to renters and community members.
Familiarity with basic computer operations and software including Microsoft Word and e-mail.
ABILITIES: Effective written and verbal communication; work successfully with renters, volunteers, and staff.
Work independently with limited onsite supervision calmly, and effectively in emergency situations.
Deal effectively with behavioral problems.
Assign and review the work of others, maintain records, and prepare accurate reports.
Clearly communicate directions and instructions both verbally and by demonstration; effective written and verbal communication; work successfully and with sensitivity with renters, community members and staff.
MINIMUM EXPERIENCE AND TRAINING: One year of coursework in Education, Recreation, Family and Human Services, or a related associate’s degree, and two years of experience in a community center setting or in an ongoing group setting such as a classroom, day care center, or recreation center, including experience with on-site organizational responsibilities; or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and ability to perform the above-described duties.
PREFERRED EXPERIENCE AND TRAINING: Two years of coursework in Education, Recreation, Family and Human Services, and a related associates or Bachelor’s degree, and three years of experience in a youth center setting or in an ongoing group setting such as a classroom, day care center, or recreation center, including experience with on-site organizational responsibilities.
PHYSICAL DEMANDS OF THE POSITION: While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects.
The position requires mobility including the ability to move materials weighing up to 40 pounds on a regular basis such as boxes/bags of activity materials.
Manual dexterity and coordination are required over 75% of the work period while working.
The employee will likely spend over 50% of the work period outdoors, which means exposure to heat in summer and cold in winter is likely.
Daily standing, walking and sitting for prolonged periods of time can also be expected.
Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation.
Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to the disability and the ability of the hiring department to accommodate the limitation.
Personal Protective Equipment: Nitrile gloves for the administration of First Aid.
NECESSARY SPECIAL REQUIREMENTS: Possession of or ability to obtain current First Aid and CPR certificates; possession of or ability to obtain an Oregon Food Handler Permit; possession of or ability to obtain a valid Oregon driver’s license.
Because this job is considered safety sensitive, a drug screen test and criminal background check will be required prior to employment.
Equal Opportunity Employer Drug Free Workplace Additional Information: Hours/Shift Hours will vary and will mostly be weekend hours.
Hours will not exceed 19.
75/wk.
Equal Opportunity Employer Drug Free Workplace Benefits • Paid vacation leave upon completion of probationary period.
Vacation leave benefits will accrue for all hours worked based on years of service.
• Paid sick leave beginning with date of hire.
Sick leave benefits will accrue based on hours worked.
• Paid holidays (District-recognized holidays).
• Medical and dental insurance, 1st of the month following employment date.
• Annual cost of living increase (as approved by the Board).
• 50-percent discount on selected child care programs (see Policy Manual for restrictions) • 25-percent discount on certain recreation programs.
• Free use of pools for lap and play swims for employee and household members.
• Free use of the Fitness Center for employee and household members.
• Free wellness classes offered by Willamalane.
• Automatic payroll deduction for union membership dues.
• Payroll direct deposit is available.