Operations Coordinator

Position Title: Operations Coordinator Compensation: $55,000 - $65,000 annually (Depending on Experience) Offered Benefits: Medical, Vision, and Dental coverage + comprehensive benefits and PTO package Work Schedule: 40 hrs/wk (hours vary) Position Type: 1.
0 FTE - Full-time salary-exempt Location: Work From Home - Eugene, OR Job Summary The Operations Coordinator plays a pivotal role in providing crucial support to the Managing Director and ensuring the efficient operation of the organization.
This role demands exceptional organizational skills and the ability to assist with various tasks, manage projects, and facilitate the seamless functioning of various operational aspects.
In this role, you will: Provide comprehensive administrative and operational support to the Director of Operations, assisting in strategic decision-making and overseeing day-to-day operations.
Oversee and guide employees or teams as assigned by the leadership team, ensuring tasks are completed efficiently and aligned with company objectives.
Perform administrative duties, including calendar management, meeting scheduling, and preparation of reports and presentations for the Director or other members of the leadership team.
Conduct in-person site visits on behalf of the Director when required.
This may involve assessing project progress or evaluating operational processes.
Assist in planning, executing, and monitoring various projects within the organization.
Ensure projects remain on track and meet deadlines.
Act as a liaison between the Director and other departments and external stakeholders, facilitating smooth information flow and keeping leadership informed.
Maintain and organize important documents, records, and files.
Ensure data integrity and accessibility.
Schedule and coordinate meetings, prepare agendas, and take minutes when necessary.
Follow up on action items to ensure completion.
Conduct research and analysis on various topics to support decision-making.
Prepare reports and presentations as needed.
Demonstrate outstanding organizational skills to effectively manage multiple tasks and priorities.
Collaborate with and support other members of the leadership team as needed, which may include assisting with their respective responsibilities, tasks, and projects.
Key Skills: Excellent communication skills with the ability to communicate effectively and tactfully with a wide range of individuals.
Exceptional organizational and time-management skills for managing multiple tasks, projects, and responsibilities efficiently.
Commitment to address and work to eliminate personal biases and prejudices.
The ability to plan, execute, and monitor projects, ensuring they stay on track and meet objectives within specified timelines and budgets.
Ability to adjust to changing priorities, tasks, and circumstances in a dynamic work environment.
Ability to build/sustain collaborative working relationships with staff, supervisors, and others as appropriate Demonstrated social/situational problem-solving skills Skills in resolving conflicts and maintaining a positive working environment when disagreements or issues arise.
Ability to provide excellent customer service to internal and external stakeholders.
Ability to work independently and make decisions when required.
Must-Haves: Bachelor's degree in business administration, management, or a related field (preferred), or equivalent work experience.
Previous experience in a similar administrative or operations role with leadership responsibilities is preferred.
Proficiency in Google Suites and project management tools.
Identification as a peer with lived experience in youth/young adult-serving systems (i.
e.
mental health care, addiction/recovery, juvenile justice, Oregon Youth Authority, foster care) or other adversities.
Youth Era is a peer-run organization, and being a peer is critical to our mission! Ability to travel at least monthly and willingness to work evenings and weekends if needed Valid driver's license, reliable vehicle, and car insurance Willingness to update job knowledge by participating in educational opportunities, reading professional publications, maintaining professional networks, and attending trainings About Youth Era: Youth ERA is an Oregon-based non-profit that creates lasting positive change in the lives of young people and the systems that serve them.
By uniting a diverse collective of young adults and organizations around innovative solutions, Youth Era impacts thousands each year.
The work we do is fueled by a deep sense of dedication to our staff, the young people we serve, and the system partners we collaborate with, who give their time and voices to empower young lives and improve our communities.
Every day, our team creates positive change in countless ways.
Whether we're providing one-on-one support to a young person in need, developing programs and resources that help young people thrive, or working with system partners to create change at a broader level, we're driven by our mission to empower and uplift the next generation.
Join us and be part of the change! Our Benefits We offer 100% employer-paid comprehensive medical, dental, and vision group health insurance.
Enjoy 12 paid holidays, including your birthday! Take advantage of our 403b retirement plan.
Access to our employee assistance program.
Generous paid time off plan.
Professional development assistance.
Application Process At Youth ERA, we take our hiring process seriously to ensure we find the right candidate for the job.
Our interview process typically consists of two stages: an initial phone interview, followed by a secondary Zoom interview with the hiring supervisors.
However, the process may be subject to change based on management's decision, and in some cases, an onsite meet and greet may be required to make a final decision.
We appreciate your interest in joining our team at Youth ERA.
For more information about our organization, please visit our website at www.
youthera.
org.
Equal Opportunity Employer Statement At Youth ERA, we are committed to providing equal employment opportunities to all our employees and applicants for employment.
We strictly prohibit any form of discrimination or harassment based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all aspects of employment, including but not limited to recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
We believe in creating a workplace that values diversity, promotes inclusivity, and respects the rights of all individuals.
Trauma-Informed Care Statement At Youth ERA, we're committed to providing trauma-informed care to youth in our community, and this commitment also extends to our staff.
We believe that by prioritizing trauma-informed care in all aspects of our organization, we can create a workplace that's supportive, inclusive, and empowering for everyone.
With this mindset, we aim to grow our team's resilience so we can, in turn, provide the best possible care, support, and experience to our youth participants.