Academic Wage Salary: Site Coordinator – Volunteer Income Tax Assistance Program (Eugene)
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Posted : Tuesday, January 02, 2024 05:01 AM
Academic Wage Salary: Site Coordinator – Volunteer Income Tax Assistance Program (Eugene)
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Please see Special Instructions for more details.
To ensure full consideration, applications must be received by 1/12/2024 .
Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled.
The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents: 1) A Resume 2) A Cover Letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Logan Steele Logan.
steele@oregonstat.
edu 541-737-8659 OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring.
We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.
This job has “critical or security-sensitive” responsibilities.
If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.
).
Background check results do not automatically disqualify a candidate.
Take a look at our Background Checks website including the for candidates section for more details.
If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.
relations@oregonstate.
edu.
Position Details Position Information Department College of Business Dept (BUS) Position Title Academic Wage Appt - Salaried Job Title Academic Wage Salary: Site Coordinator – Volunteer Income Tax Assistance Program (Eugene) Appointment Type Academic Wage Job Location Eugene Benefits Eligible Dependent: Hours Worked/Duration Job Summary The College of Business is seeking a salaried Academic Wage: Site Coordinator – Volunteer Income Tax Assistance Program.
This is a full-time (1.
00 FTE), 12-month, fixed-term, seasonal (December-April) position.
Reappointments are at the discretion of the Director.
This Volunteer Income Tax Assistance (VITA) Site Coordinator will be a member of the Oregon State University College of Business.
This position will be located in Eugene, Oregon.
The VITA Program Site Coordinator will report directly to the VITA Program Manager or VITA Program Director.
The VITA Site Coordinator will serve as the on-the-ground manager of a specific OSU VITA site.
VITA is a collaborative venture between the College of Business, Oregon State University Extension, and the Internal Revenue Service, designed to complete federal and state tax returns for low to moderate income individuals and families in Oregon.
The VITA program engages with outreach to expand services of Black, Indigenous, Pacific Islander and Hispanic communities in all areas of Oregon.
VITA is funded by a grant from the Oregon Department of Human Services.
The purpose of this VITA Site Coordinator position is to provide a range of support and leadership to enable VITA program growth and sustainment.
The position will involve extensive coordination of personnel and operations, including VITA workspace identification and development; Process implementation; OSU Extension partnership facilitation; Volunteer recruitment and training; and Marketing the VITA Program to the public in coordination with OSU Extension.
The VITA Site Coordinator is responsible volunteer recruitment and development, working to provide service equity, obtaining and overseeing site access, ensuring VITA processes/rules/policies are followed and tailored towards the context and size of their site, reviewing site volunteer work, generating return preparation volume (by managing volunteers and by personally preparing/reviewing returns) and meeting the needs of diverse communities.
The College of Business joins with other departments and colleges in new initiatives to respond to the needs and concerns of OSU’s increasingly multicultural student body, and to join the ranks of top tier colleges of business across North America in terms of teaching excellence, cutting edge research, industry partnerships and community service.
The College of Business is committed to maintaining and enhancing its diverse and collaborative community that strives for equity and inclusivity.
All faculty and staff members are responsible for helping to ensure that these goals are achieved and should be able to demonstrate contributions to diversity, equity, and inclusion.
Such contributions can be part of service and/or professional development.
Outputs and impacts of these efforts to promote diversity, equity, and inclusion will be included in annual performance reviews.
Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers.
We don’t wait for challenges to present themselves — we seek them out and take them on.
We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard.
We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS: • Top 1.
4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.
S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.
3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.
edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns.
Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country.
Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life.
OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities This VITA Site Coordinator position embeds the commitment of the university to a collaborative and inclusive community in all interactions and duties performed and practices a welcoming and respectful workplace culture.
50% Operational Coordination and Execution During "Tax Season” Collaborates with the VITA Program Manager & Director, team members and partners (with OSU Extension, other VITA program in Oregon and other partners) in the following areas: Recruiting, training, and supervising volunteers.
Determining site’s days and hours of operation.
Ensuring Volunteer Standards of Conduct are followed by everyone that volunteers.
Ensuring the ten Quality Site Requirements are followed by all volunteers.
Discussing Volunteer Tax Alerts, Quality Site Requirement Alerts, and CyberTax Alerts.
Serving as the Responsible Official, applying for and/or maintaining the electronic filing identification number (EFIN) as required by the partner.
Troubleshooting laptops, software, printers, and scanners used by site staff.
Completing tax returns and reviewing the work of volunteers.
This work will generally occur in Mid-February to Mid-April.
40% Program Planning and Preparation for “Tax Season” Collaborates with the VITA Program Manager & Director, team members and partners (with OSU Extension, other VITA program in Oregon and other partners) in following areas: Completing, filing, and maintaining the six key VITA site-level forms with the VITA territory manager.
Selecting and confirming site location availability including hours of operation, dates, etc.
Selecting date and place for volunteer training, and coordinating with training instructors.
Designating and training alternate coordinator(s).
Placing advertising materials to market VITA program.
5% Data Gathering and Reporting Works with team members to identify client data to be collected, develops a program to collect data, oversees implementation of the data collection program, safeguards client data, and reports client data to funding agencies and OSU leadership.
5% Other Duties as Assigned by the Principal Investigator What You Will Need Bachelor’s degree in business, accounting law, economics, social work, sociology or closely related field.
Must have or be able to obtain IRS Tax Training/Certification within 1 month of hire and maintain the certification throughout employment.
A minimum of two years of full-time equivalent professional client service experience and/or volunteer or program management experience.
Experience working effectively with individuals from diverse backgrounds.
Excellent written and verbal communications skills.
Excellent critical thinking and problem-solving skills.
Demonstrated success working as a member of a collaborative team.
Demonstrated commitment to promoting and enhancing diversity.
Proficient use of computers, including word processing, generating reports, developing presentations, utilizing email, and searching and retrieving information through the internet.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq.
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have Master’s degree in a related area (e.
g.
, business, accounting, law, economics, social work, sociology, or other related degree) Experience with community outreach and engagement.
Experience with tax preparation.
Experience working as a supervisor.
Fluency in Spanish Experience building and maintaining positive relationships with partner organizations.
Experience working in a tertiary education institution.
Experience working for, or coordinating with, OSU Extension.
Experience with intercultural communications with Black, Indigenous, and Hispanic audiences, including but not limited to bilingual-multilingual experience.
Working Conditions / Work Schedule Regular office environment.
Nonstandard hours (e.
g.
, evening and/or weekend site operations and community engagement events).
Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $44,496- $75,516 Link to Position Description https://jobs.
oregonstate.
edu/position_descriptions/148208 Posting Detail Information Posting Number P07652UF Number of Vacancies 1 Anticipated Appointment Begin Date 02/01/2024 Anticipated Appointment End Date 04/30/2024 Posting Date 01/03/2024 Full Consideration Date 01/12/2024 Closing Date 01/31/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by 1/12/2024 .
Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled.
The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents: 1) A Resume 2) A Cover Letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Logan Steele Logan.
steele@oregonstat.
edu 541-737-8659 OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring.
We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.
This job has “critical or security-sensitive” responsibilities.
If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.
).
Background check results do not automatically disqualify a candidate.
Take a look at our Background Checks website including the for candidates section for more details.
If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.
relations@oregonstate.
edu.
Supplemental Questions
To ensure full consideration, applications must be received by 1/12/2024 .
Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled.
The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents: 1) A Resume 2) A Cover Letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Logan Steele Logan.
steele@oregonstat.
edu 541-737-8659 OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring.
We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.
This job has “critical or security-sensitive” responsibilities.
If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.
).
Background check results do not automatically disqualify a candidate.
Take a look at our Background Checks website including the for candidates section for more details.
If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.
relations@oregonstate.
edu.
Position Details Position Information Department College of Business Dept (BUS) Position Title Academic Wage Appt - Salaried Job Title Academic Wage Salary: Site Coordinator – Volunteer Income Tax Assistance Program (Eugene) Appointment Type Academic Wage Job Location Eugene Benefits Eligible Dependent: Hours Worked/Duration Job Summary The College of Business is seeking a salaried Academic Wage: Site Coordinator – Volunteer Income Tax Assistance Program.
This is a full-time (1.
00 FTE), 12-month, fixed-term, seasonal (December-April) position.
Reappointments are at the discretion of the Director.
This Volunteer Income Tax Assistance (VITA) Site Coordinator will be a member of the Oregon State University College of Business.
This position will be located in Eugene, Oregon.
The VITA Program Site Coordinator will report directly to the VITA Program Manager or VITA Program Director.
The VITA Site Coordinator will serve as the on-the-ground manager of a specific OSU VITA site.
VITA is a collaborative venture between the College of Business, Oregon State University Extension, and the Internal Revenue Service, designed to complete federal and state tax returns for low to moderate income individuals and families in Oregon.
The VITA program engages with outreach to expand services of Black, Indigenous, Pacific Islander and Hispanic communities in all areas of Oregon.
VITA is funded by a grant from the Oregon Department of Human Services.
The purpose of this VITA Site Coordinator position is to provide a range of support and leadership to enable VITA program growth and sustainment.
The position will involve extensive coordination of personnel and operations, including VITA workspace identification and development; Process implementation; OSU Extension partnership facilitation; Volunteer recruitment and training; and Marketing the VITA Program to the public in coordination with OSU Extension.
The VITA Site Coordinator is responsible volunteer recruitment and development, working to provide service equity, obtaining and overseeing site access, ensuring VITA processes/rules/policies are followed and tailored towards the context and size of their site, reviewing site volunteer work, generating return preparation volume (by managing volunteers and by personally preparing/reviewing returns) and meeting the needs of diverse communities.
The College of Business joins with other departments and colleges in new initiatives to respond to the needs and concerns of OSU’s increasingly multicultural student body, and to join the ranks of top tier colleges of business across North America in terms of teaching excellence, cutting edge research, industry partnerships and community service.
The College of Business is committed to maintaining and enhancing its diverse and collaborative community that strives for equity and inclusivity.
All faculty and staff members are responsible for helping to ensure that these goals are achieved and should be able to demonstrate contributions to diversity, equity, and inclusion.
Such contributions can be part of service and/or professional development.
Outputs and impacts of these efforts to promote diversity, equity, and inclusion will be included in annual performance reviews.
Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers.
We don’t wait for challenges to present themselves — we seek them out and take them on.
We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard.
We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS: • Top 1.
4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.
S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.
3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.
edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns.
Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country.
Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life.
OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities This VITA Site Coordinator position embeds the commitment of the university to a collaborative and inclusive community in all interactions and duties performed and practices a welcoming and respectful workplace culture.
50% Operational Coordination and Execution During "Tax Season” Collaborates with the VITA Program Manager & Director, team members and partners (with OSU Extension, other VITA program in Oregon and other partners) in the following areas: Recruiting, training, and supervising volunteers.
Determining site’s days and hours of operation.
Ensuring Volunteer Standards of Conduct are followed by everyone that volunteers.
Ensuring the ten Quality Site Requirements are followed by all volunteers.
Discussing Volunteer Tax Alerts, Quality Site Requirement Alerts, and CyberTax Alerts.
Serving as the Responsible Official, applying for and/or maintaining the electronic filing identification number (EFIN) as required by the partner.
Troubleshooting laptops, software, printers, and scanners used by site staff.
Completing tax returns and reviewing the work of volunteers.
This work will generally occur in Mid-February to Mid-April.
40% Program Planning and Preparation for “Tax Season” Collaborates with the VITA Program Manager & Director, team members and partners (with OSU Extension, other VITA program in Oregon and other partners) in following areas: Completing, filing, and maintaining the six key VITA site-level forms with the VITA territory manager.
Selecting and confirming site location availability including hours of operation, dates, etc.
Selecting date and place for volunteer training, and coordinating with training instructors.
Designating and training alternate coordinator(s).
Placing advertising materials to market VITA program.
5% Data Gathering and Reporting Works with team members to identify client data to be collected, develops a program to collect data, oversees implementation of the data collection program, safeguards client data, and reports client data to funding agencies and OSU leadership.
5% Other Duties as Assigned by the Principal Investigator What You Will Need Bachelor’s degree in business, accounting law, economics, social work, sociology or closely related field.
Must have or be able to obtain IRS Tax Training/Certification within 1 month of hire and maintain the certification throughout employment.
A minimum of two years of full-time equivalent professional client service experience and/or volunteer or program management experience.
Experience working effectively with individuals from diverse backgrounds.
Excellent written and verbal communications skills.
Excellent critical thinking and problem-solving skills.
Demonstrated success working as a member of a collaborative team.
Demonstrated commitment to promoting and enhancing diversity.
Proficient use of computers, including word processing, generating reports, developing presentations, utilizing email, and searching and retrieving information through the internet.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq.
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have Master’s degree in a related area (e.
g.
, business, accounting, law, economics, social work, sociology, or other related degree) Experience with community outreach and engagement.
Experience with tax preparation.
Experience working as a supervisor.
Fluency in Spanish Experience building and maintaining positive relationships with partner organizations.
Experience working in a tertiary education institution.
Experience working for, or coordinating with, OSU Extension.
Experience with intercultural communications with Black, Indigenous, and Hispanic audiences, including but not limited to bilingual-multilingual experience.
Working Conditions / Work Schedule Regular office environment.
Nonstandard hours (e.
g.
, evening and/or weekend site operations and community engagement events).
Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $44,496- $75,516 Link to Position Description https://jobs.
oregonstate.
edu/position_descriptions/148208 Posting Detail Information Posting Number P07652UF Number of Vacancies 1 Anticipated Appointment Begin Date 02/01/2024 Anticipated Appointment End Date 04/30/2024 Posting Date 01/03/2024 Full Consideration Date 01/12/2024 Closing Date 01/31/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by 1/12/2024 .
Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled.
The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents: 1) A Resume 2) A Cover Letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Logan Steele Logan.
steele@oregonstat.
edu 541-737-8659 OSU commits to inclusive excellence by advancing equity and diversity in all that we do.
We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring.
We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.
This job has “critical or security-sensitive” responsibilities.
If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.
).
Background check results do not automatically disqualify a candidate.
Take a look at our Background Checks website including the for candidates section for more details.
If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.
relations@oregonstate.
edu.
Supplemental Questions
• Phone : (541) 737-8659
• Location : Eugene, OR
• Post ID: 9041351449
